Management Assistant, Full-time
Chino, CA Chino, CA Full-time Full-time Estimated:
$72.
4K - $91.
7K a year Estimated:
$72.
4K - $91.
7K a year 1 day ago 1 day ago 1 day ago Job Description The Management Assistant will serve in the City of Chino's Administration Department.
The Administration Department houses the City Council Office, the City Manager's Office, the City Clerk's, Community Outreach/Promotion, the Chino 3 Broadcast Team, Economic Development, and Information Technology.
Under general supervision, this position will serve in multiple capacities to accomplish the goals of the Administration Department.
This includes, but is not limited to:
supporting the City Council in preparing for regional committee assignment meetings/events, reviewing regional committee agendas having a thorough understanding and knowledge of the Inland Empire and different stakeholders, preparing, and submitting legislative reports to the City Council, schedule and conduct meetings with the City Council, and work as the Liaison between the City Council and other public agencies and regional entities.
Duties/Responsibilities The Management Assistant is a multiple position classification in the administrative series, which may be utilized in various City departments.
Essential Functions:
Conduct assigned project or program activities; perform research and statistical analysis; prepare and present reports of findings and recommendations as to appropriate action.
Compile information and prepare manuals, documents, resolutions, or publications relating to administrative, fiscal, or operational issues.
Attend regional committee meetings with City Council members, providing support and displaying a thorough understanding of matters included in the respective committee agenda(s).
As designated representative, participate in committee activities; contribute views and interests of the City in execution of assigned duties.
Perform assignments in support of the City Council, City Manager, and Assistant City Manager, as directed.
Coordinate with other public and private agencies, offices and elected and appointed officials, individuals and organizations on matters involving City Council Members.
Perform follow-up on City Council concerns as directed by the City Manager and Assistant City Manager.
Proofread and verify for accuracy all written work, including but not limited to, letters, resolutions, proclamations, plaques, certificates, and awards, checking for proper spelling of names, titles, dates, etc.
, in advance to allow for changes as needed.
Attend events with, and on behalf of, the Mayor and City Council Members.
Establish and maintain intergovernmental relations between the City and outside agencies and elected officials, including but not limited to:
The City's Member of Congress Representative, California State Legislators, the Inland Empire Utilities Agency, the Chino Valley Chamber of Commerce, the Chino Valley Independent Fire District Board of Directors, the Chino Valley Unified School District Board of Directors, the San Bernardino County Transportation Authority Board of Directors, and the Southern California Association of Governments.
Interact with co-workers at all levels in the organization in a collaborative and customer service-oriented manner.
Maintain prompt and regular attendance.
Perform all duties within the context of the City's Mission Statement and Organizational Values.
Qualifications Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying.
Incumbents will possess the most desirable combination of training, skills, and experience, as demonstrated in their past and current employment history.
A typical example includes:
Education:
High School Diploma or G.
E.
D.
Bachelor's degree in public administration, business administration, accounting, or a related field.
Licenses/Certifications:
Not required for this position
Experience:
Experience working in municipal government and having conducted research, analysis, report writing, and budget preparation/management.
Knowledge of:
Principles of public administration, including the specialized areas of statistics, administrative research and analysis, and program planning.
Municipal organization and programs, local government relationships, and community relations.
Municipal ordinances and franchise agreements.
Principles of budget preparation.
Data processing systems/applications in administrative functions.
General office procedures.
Public management and administration.
General local government functions, issues, and operations.
Principles of research, statistical analysis, and report preparation.
Ability to:
Research and prepare complex reports on a variety of subjects.
Perform moderately difficult analytical work requiring sensitivity to issues.
Prepare and present reports on a variety of subjects and maintain accurate records.
Plan and organize work.
Represent the Department in a variety of meetings.
Act as liaison to City personnel, other agencies, and the public.
Communicate clearly and concisely, both orally and in writing.
Deal tactfully and courteously with internal and external customers.
Understand and follow verbal and written directions.
Operate a computer and utilize a variety of software programs.
Deal constructively with conflict and develop effective resolutions.
Establish and maintain cooperative working relationships.
Handle confidential matters with discretion.
Training/Safety Requirements:
Job specific training will be provided according to class specification during work hours.
Special Requirements Possess a valid Class C California Driver's License and a satisfactory driving record.
Receive satisfactory results from a background investigation, a physical examination, which includes a drug screen, and an administrative review.
Physical Profile:
Category I:
Light Physical Effort - Positions in this category require normal physical abilities associated with the ability to read, write, and communicate in a work environment requiring no extraordinary physical strength or special physical qualifications.
Characteristics:
Work assignments for this category are normally located in a work environment which has no unusual physical requirements or environmental conditions, unless separately identified.
Positions in this category require only light physical effort while performing such functions as typing, writing, filing, computing, operating light office equipment, interviewing, counseling, researching, planning, analyzing, and supervising.
Positions allocated to this category are distinguished by a lack of duties involving strenuous activities.
These positions seldom lift more than 20 pounds.
Physical Requirements:
Sitting:
Ability to sit with little movement for long periods of time (usually a minimum of two or more hours per day) Details:
Department:
Administration Reports To:
Assistant City Manager Employee Unit:
Chino City Hall Confidential Employees Association (CCHCEA).
Estimated Salary: $20 to $28 per hour based on qualifications.
$72.
4K - $91.
7K a year Estimated:
$72.
4K - $91.
7K a year 1 day ago 1 day ago 1 day ago Job Description The Management Assistant will serve in the City of Chino's Administration Department.
The Administration Department houses the City Council Office, the City Manager's Office, the City Clerk's, Community Outreach/Promotion, the Chino 3 Broadcast Team, Economic Development, and Information Technology.
Under general supervision, this position will serve in multiple capacities to accomplish the goals of the Administration Department.
This includes, but is not limited to:
supporting the City Council in preparing for regional committee assignment meetings/events, reviewing regional committee agendas having a thorough understanding and knowledge of the Inland Empire and different stakeholders, preparing, and submitting legislative reports to the City Council, schedule and conduct meetings with the City Council, and work as the Liaison between the City Council and other public agencies and regional entities.
Duties/Responsibilities The Management Assistant is a multiple position classification in the administrative series, which may be utilized in various City departments.
Essential Functions:
Conduct assigned project or program activities; perform research and statistical analysis; prepare and present reports of findings and recommendations as to appropriate action.
Compile information and prepare manuals, documents, resolutions, or publications relating to administrative, fiscal, or operational issues.
Attend regional committee meetings with City Council members, providing support and displaying a thorough understanding of matters included in the respective committee agenda(s).
As designated representative, participate in committee activities; contribute views and interests of the City in execution of assigned duties.
Perform assignments in support of the City Council, City Manager, and Assistant City Manager, as directed.
Coordinate with other public and private agencies, offices and elected and appointed officials, individuals and organizations on matters involving City Council Members.
Perform follow-up on City Council concerns as directed by the City Manager and Assistant City Manager.
Proofread and verify for accuracy all written work, including but not limited to, letters, resolutions, proclamations, plaques, certificates, and awards, checking for proper spelling of names, titles, dates, etc.
, in advance to allow for changes as needed.
Attend events with, and on behalf of, the Mayor and City Council Members.
Establish and maintain intergovernmental relations between the City and outside agencies and elected officials, including but not limited to:
The City's Member of Congress Representative, California State Legislators, the Inland Empire Utilities Agency, the Chino Valley Chamber of Commerce, the Chino Valley Independent Fire District Board of Directors, the Chino Valley Unified School District Board of Directors, the San Bernardino County Transportation Authority Board of Directors, and the Southern California Association of Governments.
Interact with co-workers at all levels in the organization in a collaborative and customer service-oriented manner.
Maintain prompt and regular attendance.
Perform all duties within the context of the City's Mission Statement and Organizational Values.
Qualifications Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying.
Incumbents will possess the most desirable combination of training, skills, and experience, as demonstrated in their past and current employment history.
A typical example includes:
Education:
High School Diploma or G.
E.
D.
Bachelor's degree in public administration, business administration, accounting, or a related field.
Licenses/Certifications:
Not required for this position
Experience:
Experience working in municipal government and having conducted research, analysis, report writing, and budget preparation/management.
Knowledge of:
Principles of public administration, including the specialized areas of statistics, administrative research and analysis, and program planning.
Municipal organization and programs, local government relationships, and community relations.
Municipal ordinances and franchise agreements.
Principles of budget preparation.
Data processing systems/applications in administrative functions.
General office procedures.
Public management and administration.
General local government functions, issues, and operations.
Principles of research, statistical analysis, and report preparation.
Ability to:
Research and prepare complex reports on a variety of subjects.
Perform moderately difficult analytical work requiring sensitivity to issues.
Prepare and present reports on a variety of subjects and maintain accurate records.
Plan and organize work.
Represent the Department in a variety of meetings.
Act as liaison to City personnel, other agencies, and the public.
Communicate clearly and concisely, both orally and in writing.
Deal tactfully and courteously with internal and external customers.
Understand and follow verbal and written directions.
Operate a computer and utilize a variety of software programs.
Deal constructively with conflict and develop effective resolutions.
Establish and maintain cooperative working relationships.
Handle confidential matters with discretion.
Training/Safety Requirements:
Job specific training will be provided according to class specification during work hours.
Special Requirements Possess a valid Class C California Driver's License and a satisfactory driving record.
Receive satisfactory results from a background investigation, a physical examination, which includes a drug screen, and an administrative review.
Physical Profile:
Category I:
Light Physical Effort - Positions in this category require normal physical abilities associated with the ability to read, write, and communicate in a work environment requiring no extraordinary physical strength or special physical qualifications.
Characteristics:
Work assignments for this category are normally located in a work environment which has no unusual physical requirements or environmental conditions, unless separately identified.
Positions in this category require only light physical effort while performing such functions as typing, writing, filing, computing, operating light office equipment, interviewing, counseling, researching, planning, analyzing, and supervising.
Positions allocated to this category are distinguished by a lack of duties involving strenuous activities.
These positions seldom lift more than 20 pounds.
Physical Requirements:
Sitting:
Ability to sit with little movement for long periods of time (usually a minimum of two or more hours per day) Details:
Department:
Administration Reports To:
Assistant City Manager Employee Unit:
Chino City Hall Confidential Employees Association (CCHCEA).
Estimated Salary: $20 to $28 per hour based on qualifications.
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