Records Specialist (18 Months Limited Term)
4.
3 Chino, CA Chino, CA Full-time Full-time $69,097.
18 - $84,189.
04 a year $69,097.
18 - $84,189.
04 a year 2 days ago 2 days ago 2 days ago THE POSITION:
THE OPPORTUNITY Are you an experienced records professional interested in a challenging and rewarding career? Are you interested in applying your skills and experience to ensure the accuracy and integrity of all data stored in our database and records keeping systems? If you are a data and quality driven individual, the Inland Empire Utilities Agency (IEUA) is seeking a knowledgeable and innovative records professional to join our team! This Position might be the perfect fit for you if:
You have a high level of integrity and honesty.
You enjoy working with databases and electronic records keeping systems.
You have experience maintaining records.
You enjoy communicating with a broad group of internal and external stakeholders.
You enjoy public speaking, giving presentations, and training others in a group setting and one to one.
You have a desire to serve the community and contribute to the well-being of the public! Here at the Inland Empire Utilities Agency, we are a leader in water management and environmental stewardship.
We strive to produce high-quality renewable products such as recycled water and top-quality compost to enhance and preserve the quality of life throughout our region.
Our values go beyond just protecting the resources and the communities we serve.
We are committed to applying ethical, transparent, and environmentally sustainable principles to all aspects of business and organizational conduct.
We recognize that our commitment to the community starts with our employees.
To ensure that our staff can continue to perform at a high level and provide unparalleled services throughout our service area, we strive to provide a healthy work-life balance.
Here are a few ways the Inland Empire Utilities Agency is committed to helping you feel your best, work your best, and live your best while working with us:
A 4-day work week with remote hybrid work schedules for some positions A pension through California Public Employees' Retirement System (CalPERS) Generous employer monthly health benefit allowances to go towards the cost of medical, dental, and vision insurance Competitive vacation, floating holiday, sick time in addition to 9 agency paid holidays Basic life insurance coverage provided 457b Deferred Compensation Contribution There is (1) vacancy in the Information Technology Department.
This recruitment is being conducted to fill (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.
This position is a Limited-Term (18-months) employment opportunity.
Limited-term employees are AT-WILL employees, and their employment can be terminated at any time, with or without cause, and with or without notice.
A full-time, limited-term employee shall be eligible for the same insurance and leave benefits, as a regular Agency employee occupying the same regular classification, pursuant to the applicable Personnel Manual or MOU EXCEPT for the following:
educational reimbursements, certification or licensing payments/reimbursements and computer loans.
Salary Range:
GU 173 FLSA:
Non-Exempt Under general supervision, coordinates, organizes and maintains the Agency records management and information governance programs; oversees the organization, maintenance, retention and destruction of records in compliance with all applicable public records laws and regulations and Agency policies; coordinates and participates in the archiving and physical storage of vital records and imaging processes to convert files and documents into digital format; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS:
A Records Specialist performs journey-level technical/specialized records management duties including receipt and scanning of documents, summarizing and indexing a wide variety of documents and media for electronic and hard copy storage, performing quality-control checks on documents scanned by others, and performing records research and retrieval.
Duties and responsibilities are carried out with considerable independence within a framework of established policies and procedures.
Employees in this class typically report to the Records Management Supervisor.
Records Specialist is distinguished from Records Management Supervisor in that an incumbent in the latter class has full supervisory responsibility and broader administrative duties.
It is further distinguished from Office Assistant and other administrative support classes by the incumbent's knowledge and specialized duties associated with the administration and implementation of the Agency's records management program.
EXAMPLES OF
Essential Functions:
The duties listed below are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Receives, reviews and files records and documents; enters records and documents into electronic content management systems; indexes records; prepares and scans documents or performs quality assurance checks ensuring that images meet established quality standards; searches, retrieves and prints copies of imaged documents upon request; sends and retrieves records from storage.
Reviews and determines appropriate indexing criteria for a wide variety of documents and records, including maps, engineering drawings, contracts, agreements, property records, agendas, ordinances, legal records and other documents; enters indexing codes and linkages into document management databases; researches and resolves difficult indexing issues and problems; ensures accurate linkage of documents to create comprehensive historical records and chains of events and for easy retrieval.
Using standard tools and queries, identifies and corrects document management system database problems and errors; locates and enters missing data and attributes, and corrects linkage errors and problems.
Conducts record searches with minimum criteria to find and retrieve requested documents and records for Agency staff and in response to Public Records Act requests; redacts confidential information prior to release; may act as Official Custodian of Records for the Agency.
Plans, organizes and conducts records management program analyses and/or special projects; identifies problems, determines analytical techniques and statistical and information-gathering processes and obtains necessary information and data; analyzes alternatives and makes recommendations; discusses findings with management; once approved, develops implementation plans, policies and procedures; may lead a project team or portion of a larger project.
Conducts or assists in records management training for Agency staff; advises department managers on legal requirements, standards and appropriate procedures for preserving, storing, retrieving, retaining and destroying records in accordance with established policies and procedures.
Stays abreast of emerging trends and advancements in records management including management of electronic data such as email, text and social media; participates in the implementation of new electronic document management systems, policies and standards.
May participate in professional group meetings.
Serves as a technical resource for other records management staff and may provide work guidance on a particular project or function; trains and mentors clerical staff members assigned to the unit.
QUALIFICATION GUIDELINES:
EDUCATION, TRAINING AND
Experience:
Graduation from high school or GED equivalent, and at least three years of progressively responsible experience in records management or administrative support involving experience with a comprehensive records management program including micro graphics and computer technology, or related work; or an equivalent combination of education, training and experience.
Experience in a public agency is preferred.
A bachelor's degree in library and information science or information management may be substituted for experience.
LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS:
A valid California Class C driver's license and the ability to maintain insurability under the Agency's vehicle insurance program.
A Certified Records Manager (CRM) certification from the Institute of Certified Records Managers is highly desirable.
KNOWLEDGE OF:
Practices, methods and techniques of records management for a public agency.
Document management and storage technologies, including electronic document management systems and related processes, equipment and quality standards.
Records indexing systems and criteria.
Use of document imaging equipment and software.
Basic archival preservation and conservation methods.
Research methods and analysis techniques.
Agency policies, procedures and practices regarding the maintenance, retention and destruction of public records, including privacy rights and requirements for dealing with confidential records.
The Public Records Act.
Safety policies and safe work practices applicable to the work.
ABILITY TO:
Review documents and apply, with a high degree of accuracy and timeliness, file categories and indexing structures to a wide variety of materials in a comprehensive document and records management system.
Organize work, set priorities and work independently with minimal supervision.
Research and conduct difficult record searches and locate related documents and actions to establish comprehensive historical records for a project, event or action.
Understand, interpret, explain and apply federal, state and local policies and laws applicable to areas of responsibility.
Communicate effectively, both orally and in writing.
Understand and follow written and oral instructions.
Operate a computer and enterprise software, standard business software, specialized electronic content management systems and imaging equipment.
Maintain confidentiality of Agency documents and records.
Establish and maintain effective working relationships with all those encountered in the course of work.
SELECTION PROCESS:
All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job-related qualifications.
Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following:
written test, oral interview, performance/practical examination.
The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate.
Please visit our website at www.
ieua.
org and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (909) 993-1645 or email protected at least 72 hours in advance of the need for accommodation.
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences.
The Agency offers a comprehensive benefit package for eligible employees and their eligible dependents.
These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits.
Programs and benefit amounts vary and are based on bargaining unit and employment type.
This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
Retirement California Public Employees' Retirement System (CalPERS):
An employee who becomes a new member of CalPERS for the first time on or after January 1, 2013 (and who was not a member of another California public retirement system prior to that date) will be enrolled in the CalPERS 2.
0% @ 62 benefit formula with a three-year final compensation in accordance with Public Employees' Pension Reform Act of 2013 (PEPRA).
New members (PEPRA) will be required to pay half of the normal cost Govt.
Code Section.
7522.
30(c) currently 6.
75% of eligible earnings toward the employee contribution.
An employee who is a classic member of CalPERS, or a current member of another California public retirement system, who is hired on or after January 1, 2012, will be enrolled in the CalPERS 2.
0% @ 55 benefit formula with a three-year final compensation.
Classic members shall contribute 7% of eligible earnings toward the employee contribution.
Social Security/Medicare:
Along with CalPERS retirement, the Agency also participates in Social Security and Medicare.
The Agency pays 7.
65% on your behalf 6.
2% Social Security
1.
45% Medicare , and the employee pays 7.
65% via payroll taxes.
Medical The Agency shall make a maximum monthly contribution towards the cost of his/her health insurance as follows:
Agency Medical Contribution Health insurance is offered through CalPERS, and enrollment is optional with evidence of health coverage from another source.
Eligible employees who waive their medical benefit receive a cash incentive payment.
Coverage is effective the first day of the month following enrollment.
Dental and Vision Insurance The Agency offers two dental plans - Delta Dental (PPO) and Western Dental (DPO).
Enrollment in one of the plans is mandatory.
Coverage is effective the first day of the month following enrollment.
Vision insurance is offered through EyeMed Vision Plan and enrollment is voluntary.
Coverage is effective the first day of the month following enrollment.
Flexible Spending Account (FSA) Plan Upon completion of six months of employment, employees may participate in the Agency's Section 125 Cafeteria Program.
Participants in this program may take advantage of tax savings offered through a medical care flexible spending account, a dependent care flexible spending account, or purchase supplemental benefits including critical illness and accident insurance with pre-tax dollars.
In addition, employees can purchase supplemental life insurance with post-tax dollars.
Term Life and Accidental Death & Dismemberment (AD&D) Insurance Life and AD&D insurance is offered through Cigna Life Insurance.
Executive Management employees are provided with 1 time their annual earnings up to $300,000.
Unrepresented Management employees are provided with an Agency paid $90,000 Life and AD&D policy.
Unrepresented non-management, and members of the Supervisors', Laboratory, Professional, General, or Operators' Unit are provided an Agency paid $50,000 Life and AD&D policy.
Enrollment into a basic $10,000 Life and AD&D policy is required and paid by the employee.
Employees may purchase dependent life, for their spouse and/or eligible child(ren), or additional Life and AD&D coverage for themselves up to $500,000.
Coverage is effective the first day of the month following date of hire.
Disability Insurance Employees are insured by an Agency-paid long-term disability insurance, which will provide income for an employee who is totally disabled from illness, injury, or accident.
The basic benefit provides for 60% of the first $10,000 of monthly salary, reduced by deductible income, after a 365-day waiting period.
Coverage is effective the first day of the month following the date of hire.
Short-term disability insurance is available through State Disability Insurance (SDI).
Employees covered by SDI are covered by two programs:
Disability Insurance and Paid Family Leave.
Per applicable MOU and/or Personnel Manual, cash-out option available.
Employee Assistance Program Agency employees are provided access to an Employee Assistance Program (EAP) which provides 24/7 assistance needed to help resolve life's challenges.
401(a) & 457(b) Deferred Compensation Participation in a 457 deferred compensation plan is available through Empower Retirement.
The Agency will contribute $25.
00 per pay period to a single 457(b) account for each employee who has made an elective deferral of twenty-five ($25) or more to the plan.
Also, participation in a 401(a) Defined Contribution Plan is available within 60 days of hire.
Flexible Work Arrangements Whenever possible, the Agency strives to be flexible to help employees achieve a balance between work and home responsibilities.
Most employees participate in a 4/10 work week.
PAID TIME OFF Holidays The Agency offers nine (9) paid holidays.
Additional paid floating holidays are available every fiscal year as follows:
Executive Management:
6 Floating Holidays per FY & 6 Executive Leave days Unrepresented Management:
10 Floating Holidays per FY Unrepresented Non-Management:
6 Floating Holidays per FY Supervisors' Unit:
8 Floating Holidays per FY Laboratory Unit:
5 Floating Holidays per FY Professional Unit6 Floating Holidays per FY Operators' Association:
6 Floating Holidays per FY General Unit:
60 hours Floating Holidays per FY Vacation Leave Employees accrue 80 hours of vacation leave per year depending on length of employment, progressing to 200 hours per year.
Executive Management employees accrue 120 hours of vacation leave per year depending on length of service, progressing to 240 hours per year.
Per applicable MOU and/or Personnel Manual, cash-out option available.
Sick Leave Employees accrue 96 hours of sick leave annually.
Vehicle Allowance Executive Management and Unrepresented Management employees may receive a monthly vehicle allowance.
Safety Equipment Stipend Members of the Laboratory Unit shall be provided with safety glasses.
Payment shall be on a reimbursement basis, not to exceed $250 per fiscal year.
Additionally, Laboratory members will receive $300 safety equipment stipend.
Professional Development Stipend Employees not on original probation shall be entitled to a professional development stipend of one thousand dollars ($1000) per calendar year.
The professional development stipend shall be paid every twenty-fifth (25th) pay period.
Refer to specific MOU or Personnel Manual for details and payment information.
Educational Reimbursement Program The Agency may reimburse eligible employees for the cost of educational courses up to $5,250 per fiscal year for the cost of educational expenses that are related to the employee's work.
Limited Term employees are not eligible for this benefit.
Wellness Stipend Employees not on original probation shall be entitled to a wellness stipend of five hundred dollars ($500) per calendar year.
The wellness stipend shall be paid every twenty-fifth (25th) pay period.
Computer Loan Program Eligible employees may receive an interest-free loan up to $3,000 to purchase a personal computer.
Limited Term employees are not eligible for this benefit.
This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Chino, CA Chino, CA Full-time Full-time $69,097.
18 - $84,189.
04 a year $69,097.
18 - $84,189.
04 a year 2 days ago 2 days ago 2 days ago THE POSITION:
THE OPPORTUNITY Are you an experienced records professional interested in a challenging and rewarding career? Are you interested in applying your skills and experience to ensure the accuracy and integrity of all data stored in our database and records keeping systems? If you are a data and quality driven individual, the Inland Empire Utilities Agency (IEUA) is seeking a knowledgeable and innovative records professional to join our team! This Position might be the perfect fit for you if:
You have a high level of integrity and honesty.
You enjoy working with databases and electronic records keeping systems.
You have experience maintaining records.
You enjoy communicating with a broad group of internal and external stakeholders.
You enjoy public speaking, giving presentations, and training others in a group setting and one to one.
You have a desire to serve the community and contribute to the well-being of the public! Here at the Inland Empire Utilities Agency, we are a leader in water management and environmental stewardship.
We strive to produce high-quality renewable products such as recycled water and top-quality compost to enhance and preserve the quality of life throughout our region.
Our values go beyond just protecting the resources and the communities we serve.
We are committed to applying ethical, transparent, and environmentally sustainable principles to all aspects of business and organizational conduct.
We recognize that our commitment to the community starts with our employees.
To ensure that our staff can continue to perform at a high level and provide unparalleled services throughout our service area, we strive to provide a healthy work-life balance.
Here are a few ways the Inland Empire Utilities Agency is committed to helping you feel your best, work your best, and live your best while working with us:
A 4-day work week with remote hybrid work schedules for some positions A pension through California Public Employees' Retirement System (CalPERS) Generous employer monthly health benefit allowances to go towards the cost of medical, dental, and vision insurance Competitive vacation, floating holiday, sick time in addition to 9 agency paid holidays Basic life insurance coverage provided 457b Deferred Compensation Contribution There is (1) vacancy in the Information Technology Department.
This recruitment is being conducted to fill (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.
This position is a Limited-Term (18-months) employment opportunity.
Limited-term employees are AT-WILL employees, and their employment can be terminated at any time, with or without cause, and with or without notice.
A full-time, limited-term employee shall be eligible for the same insurance and leave benefits, as a regular Agency employee occupying the same regular classification, pursuant to the applicable Personnel Manual or MOU EXCEPT for the following:
educational reimbursements, certification or licensing payments/reimbursements and computer loans.
Salary Range:
GU 173 FLSA:
Non-Exempt Under general supervision, coordinates, organizes and maintains the Agency records management and information governance programs; oversees the organization, maintenance, retention and destruction of records in compliance with all applicable public records laws and regulations and Agency policies; coordinates and participates in the archiving and physical storage of vital records and imaging processes to convert files and documents into digital format; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS:
A Records Specialist performs journey-level technical/specialized records management duties including receipt and scanning of documents, summarizing and indexing a wide variety of documents and media for electronic and hard copy storage, performing quality-control checks on documents scanned by others, and performing records research and retrieval.
Duties and responsibilities are carried out with considerable independence within a framework of established policies and procedures.
Employees in this class typically report to the Records Management Supervisor.
Records Specialist is distinguished from Records Management Supervisor in that an incumbent in the latter class has full supervisory responsibility and broader administrative duties.
It is further distinguished from Office Assistant and other administrative support classes by the incumbent's knowledge and specialized duties associated with the administration and implementation of the Agency's records management program.
EXAMPLES OF
Essential Functions:
The duties listed below are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Receives, reviews and files records and documents; enters records and documents into electronic content management systems; indexes records; prepares and scans documents or performs quality assurance checks ensuring that images meet established quality standards; searches, retrieves and prints copies of imaged documents upon request; sends and retrieves records from storage.
Reviews and determines appropriate indexing criteria for a wide variety of documents and records, including maps, engineering drawings, contracts, agreements, property records, agendas, ordinances, legal records and other documents; enters indexing codes and linkages into document management databases; researches and resolves difficult indexing issues and problems; ensures accurate linkage of documents to create comprehensive historical records and chains of events and for easy retrieval.
Using standard tools and queries, identifies and corrects document management system database problems and errors; locates and enters missing data and attributes, and corrects linkage errors and problems.
Conducts record searches with minimum criteria to find and retrieve requested documents and records for Agency staff and in response to Public Records Act requests; redacts confidential information prior to release; may act as Official Custodian of Records for the Agency.
Plans, organizes and conducts records management program analyses and/or special projects; identifies problems, determines analytical techniques and statistical and information-gathering processes and obtains necessary information and data; analyzes alternatives and makes recommendations; discusses findings with management; once approved, develops implementation plans, policies and procedures; may lead a project team or portion of a larger project.
Conducts or assists in records management training for Agency staff; advises department managers on legal requirements, standards and appropriate procedures for preserving, storing, retrieving, retaining and destroying records in accordance with established policies and procedures.
Stays abreast of emerging trends and advancements in records management including management of electronic data such as email, text and social media; participates in the implementation of new electronic document management systems, policies and standards.
May participate in professional group meetings.
Serves as a technical resource for other records management staff and may provide work guidance on a particular project or function; trains and mentors clerical staff members assigned to the unit.
QUALIFICATION GUIDELINES:
EDUCATION, TRAINING AND
Experience:
Graduation from high school or GED equivalent, and at least three years of progressively responsible experience in records management or administrative support involving experience with a comprehensive records management program including micro graphics and computer technology, or related work; or an equivalent combination of education, training and experience.
Experience in a public agency is preferred.
A bachelor's degree in library and information science or information management may be substituted for experience.
LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS:
A valid California Class C driver's license and the ability to maintain insurability under the Agency's vehicle insurance program.
A Certified Records Manager (CRM) certification from the Institute of Certified Records Managers is highly desirable.
KNOWLEDGE OF:
Practices, methods and techniques of records management for a public agency.
Document management and storage technologies, including electronic document management systems and related processes, equipment and quality standards.
Records indexing systems and criteria.
Use of document imaging equipment and software.
Basic archival preservation and conservation methods.
Research methods and analysis techniques.
Agency policies, procedures and practices regarding the maintenance, retention and destruction of public records, including privacy rights and requirements for dealing with confidential records.
The Public Records Act.
Safety policies and safe work practices applicable to the work.
ABILITY TO:
Review documents and apply, with a high degree of accuracy and timeliness, file categories and indexing structures to a wide variety of materials in a comprehensive document and records management system.
Organize work, set priorities and work independently with minimal supervision.
Research and conduct difficult record searches and locate related documents and actions to establish comprehensive historical records for a project, event or action.
Understand, interpret, explain and apply federal, state and local policies and laws applicable to areas of responsibility.
Communicate effectively, both orally and in writing.
Understand and follow written and oral instructions.
Operate a computer and enterprise software, standard business software, specialized electronic content management systems and imaging equipment.
Maintain confidentiality of Agency documents and records.
Establish and maintain effective working relationships with all those encountered in the course of work.
SELECTION PROCESS:
All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job-related qualifications.
Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following:
written test, oral interview, performance/practical examination.
The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate.
Please visit our website at www.
ieua.
org and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (909) 993-1645 or email protected at least 72 hours in advance of the need for accommodation.
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences.
The Agency offers a comprehensive benefit package for eligible employees and their eligible dependents.
These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits.
Programs and benefit amounts vary and are based on bargaining unit and employment type.
This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
Retirement California Public Employees' Retirement System (CalPERS):
An employee who becomes a new member of CalPERS for the first time on or after January 1, 2013 (and who was not a member of another California public retirement system prior to that date) will be enrolled in the CalPERS 2.
0% @ 62 benefit formula with a three-year final compensation in accordance with Public Employees' Pension Reform Act of 2013 (PEPRA).
New members (PEPRA) will be required to pay half of the normal cost Govt.
Code Section.
7522.
30(c) currently 6.
75% of eligible earnings toward the employee contribution.
An employee who is a classic member of CalPERS, or a current member of another California public retirement system, who is hired on or after January 1, 2012, will be enrolled in the CalPERS 2.
0% @ 55 benefit formula with a three-year final compensation.
Classic members shall contribute 7% of eligible earnings toward the employee contribution.
Social Security/Medicare:
Along with CalPERS retirement, the Agency also participates in Social Security and Medicare.
The Agency pays 7.
65% on your behalf 6.
2% Social Security
1.
45% Medicare , and the employee pays 7.
65% via payroll taxes.
Medical The Agency shall make a maximum monthly contribution towards the cost of his/her health insurance as follows:
Agency Medical Contribution Health insurance is offered through CalPERS, and enrollment is optional with evidence of health coverage from another source.
Eligible employees who waive their medical benefit receive a cash incentive payment.
Coverage is effective the first day of the month following enrollment.
Dental and Vision Insurance The Agency offers two dental plans - Delta Dental (PPO) and Western Dental (DPO).
Enrollment in one of the plans is mandatory.
Coverage is effective the first day of the month following enrollment.
Vision insurance is offered through EyeMed Vision Plan and enrollment is voluntary.
Coverage is effective the first day of the month following enrollment.
Flexible Spending Account (FSA) Plan Upon completion of six months of employment, employees may participate in the Agency's Section 125 Cafeteria Program.
Participants in this program may take advantage of tax savings offered through a medical care flexible spending account, a dependent care flexible spending account, or purchase supplemental benefits including critical illness and accident insurance with pre-tax dollars.
In addition, employees can purchase supplemental life insurance with post-tax dollars.
Term Life and Accidental Death & Dismemberment (AD&D) Insurance Life and AD&D insurance is offered through Cigna Life Insurance.
Executive Management employees are provided with 1 time their annual earnings up to $300,000.
Unrepresented Management employees are provided with an Agency paid $90,000 Life and AD&D policy.
Unrepresented non-management, and members of the Supervisors', Laboratory, Professional, General, or Operators' Unit are provided an Agency paid $50,000 Life and AD&D policy.
Enrollment into a basic $10,000 Life and AD&D policy is required and paid by the employee.
Employees may purchase dependent life, for their spouse and/or eligible child(ren), or additional Life and AD&D coverage for themselves up to $500,000.
Coverage is effective the first day of the month following date of hire.
Disability Insurance Employees are insured by an Agency-paid long-term disability insurance, which will provide income for an employee who is totally disabled from illness, injury, or accident.
The basic benefit provides for 60% of the first $10,000 of monthly salary, reduced by deductible income, after a 365-day waiting period.
Coverage is effective the first day of the month following the date of hire.
Short-term disability insurance is available through State Disability Insurance (SDI).
Employees covered by SDI are covered by two programs:
Disability Insurance and Paid Family Leave.
Per applicable MOU and/or Personnel Manual, cash-out option available.
Employee Assistance Program Agency employees are provided access to an Employee Assistance Program (EAP) which provides 24/7 assistance needed to help resolve life's challenges.
401(a) & 457(b) Deferred Compensation Participation in a 457 deferred compensation plan is available through Empower Retirement.
The Agency will contribute $25.
00 per pay period to a single 457(b) account for each employee who has made an elective deferral of twenty-five ($25) or more to the plan.
Also, participation in a 401(a) Defined Contribution Plan is available within 60 days of hire.
Flexible Work Arrangements Whenever possible, the Agency strives to be flexible to help employees achieve a balance between work and home responsibilities.
Most employees participate in a 4/10 work week.
PAID TIME OFF Holidays The Agency offers nine (9) paid holidays.
Additional paid floating holidays are available every fiscal year as follows:
Executive Management:
6 Floating Holidays per FY & 6 Executive Leave days Unrepresented Management:
10 Floating Holidays per FY Unrepresented Non-Management:
6 Floating Holidays per FY Supervisors' Unit:
8 Floating Holidays per FY Laboratory Unit:
5 Floating Holidays per FY Professional Unit6 Floating Holidays per FY Operators' Association:
6 Floating Holidays per FY General Unit:
60 hours Floating Holidays per FY Vacation Leave Employees accrue 80 hours of vacation leave per year depending on length of employment, progressing to 200 hours per year.
Executive Management employees accrue 120 hours of vacation leave per year depending on length of service, progressing to 240 hours per year.
Per applicable MOU and/or Personnel Manual, cash-out option available.
Sick Leave Employees accrue 96 hours of sick leave annually.
Vehicle Allowance Executive Management and Unrepresented Management employees may receive a monthly vehicle allowance.
Safety Equipment Stipend Members of the Laboratory Unit shall be provided with safety glasses.
Payment shall be on a reimbursement basis, not to exceed $250 per fiscal year.
Additionally, Laboratory members will receive $300 safety equipment stipend.
Professional Development Stipend Employees not on original probation shall be entitled to a professional development stipend of one thousand dollars ($1000) per calendar year.
The professional development stipend shall be paid every twenty-fifth (25th) pay period.
Refer to specific MOU or Personnel Manual for details and payment information.
Educational Reimbursement Program The Agency may reimburse eligible employees for the cost of educational courses up to $5,250 per fiscal year for the cost of educational expenses that are related to the employee's work.
Limited Term employees are not eligible for this benefit.
Wellness Stipend Employees not on original probation shall be entitled to a wellness stipend of five hundred dollars ($500) per calendar year.
The wellness stipend shall be paid every twenty-fifth (25th) pay period.
Computer Loan Program Eligible employees may receive an interest-free loan up to $3,000 to purchase a personal computer.
Limited Term employees are not eligible for this benefit.
This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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